For buyers, it is a great chance to meet vendors of interest – all together in one location, categorized and mapped for your choosing. The Future of Team Building. An online meeting will give your attendees the luxury of attending from the … Don’t worry, 360 Destination Group is here to help! Virtual Event Platforms and Production Companies: There are several event technology companies offering full-featured virtual events suites in an attempt of recreate multiple features of F2F events. Let’s read to find out how you can make a virtual meeting more effective. Actually, both face-to-face (F2F) and the range of virtual meetings have their strengths and weaknesses depending on the length and goals of the event. Due to increasingly shorter attention spans, webinars generally should last no more than one hour. Don’t worry, we’ll help break down the metrics to form a narrative for you to share with your stakeholders. Since the cost is a small fraction of a face-to-face meeting, more and more companies are finding this option to be a valuable solution to educate and update attendees, especially within short time frames. Most virtual events are substantially less expensive that their F2F counterparts. Trust us, the benefits of this technology certainly outweigh the slight creepiness factor. If your online meeting invites are eliciting more eyerolls than excitement your team may be suffering from virtual meeting fatigue. Going virtual will likely save time for both meeting planners and attendees. As long as attendees are informed, entertained and fed, event hosts can keep them engaged for days. Virtual meetings allow the exchange of information in a number of different formats, and encourage input from a variety of sources. We’re all human after all! These systems are the closest approximations to boardroom-like F2F meetings and can last as long as material needs to be discussed. Typically, the webinar size ranges from dozens to a few hundred people. Successfully organizing virtual meetings are also important to make sure that virtual meetings are organized in a proper and professional way. Virtual meetings use advanced technology to bring people in various locations together so they can conduct business. Major weakness are the lack of visibility of the attendees with some of the systems and time limitations. Built-in on-demand playback provides round-the-clock access capabilities for those not able to attend the live webcast. Strengths:Some of these companies come from the event world with an understanding of the complexities of large F2F events. 6 min read. The facilitator should be skilled in group dynamics and cross cultural and language appreciation, as well as asking relevant questions and managing time. That’s why team building should be leadership’s priority as the workforce evolves. © Corbin Ball & Co. - 506 14th Street, Bellingham WA 98225-6107 USA Ph: 360.734.8756, As everyone is visible to each other in a video conference, there is a social contract to look like you are paying attention leading to less distraction and more group involvement. The opportunities for networking, brainstorming, and relationship building are usually far greater at F2F events than online. Higher-end telepresence systems represent participants in high-definition and often life-size as if they were sitting across the conference table. This makes for a more complex meeting taking more time and resources. This allows people involved to share and exchange data and information in real-time without being physically located in one place. That’s why we’re thankful for virtual meetings. What’s more, one can be able to attend more than one meeting each day without having to travel. Hybrid events can greatly expand the audience size, and can even increase attendance future events by increasing visibility. I could easily listen to your information all day. Strengths: Webinars are good for relatively short information exchanges with some attendee interactivity. According to Lee E. Miller, author of UP: Influence, Power and the U Perspective: The Art of Getting What You Want, “ The biggest mistake people make is assuming that influencing when you are meeting face to face is the same as influencing when you are interacting virtually. Virtual meetings require more structure and planning than physical meetings to be the most productive. An inherently online platform makes this easier to do than in the F2F world. No one? Many virtual event platforms will likely expand and build out their hybrid options as a bridge back to F2F events as we reemerge from the pandemic. On the other hand, a room that has soft & carpeted furnishing ~ meeting inside such a room will create the best audio sound. Strengths:Webcasts are good for presenting short, time-sensitive, urgent or highly-valued information to a large number of people such as a CEO address to a corporate-wide news announcement. The 360DG team is here to help you weigh the pros and cons of each option and find the perfect fit. That said, larger virtual and hybrid events such as conferences require just as much thought, if not more, than a live event. A time that works well for you might be really inconvenient for someone from the other side of the globe. Best practices are still being worked out and the effectiveness of the elements can vary from platform to platform and also when compared to a F2F event. Reasons for a virtual meeting might include: Budget: Virtual meetings are roughly 10% of the cost of a face-to-face meeting. As such, the meeting is as real as a face-to-face meeting, it has real people involved, the Agenda and business of the meeting are real, as are the decisions and outcomes of the meeting, the Minutes and the follow-up. All 360 degrees of it. These features can include a full event website with registration payment processing, an event mainstage for keynote addresses, multiple breakout rooms, networking options, exhibitor booths, attendee profiles, sponsorship options, engagement/gamification options, social media connectivity, and others. Some event organizers have expressed concerns that hybrid events will cannibalize there F2F event; the hybrid event will reduce the onsite event attendance. When F2F events reemerge after the pandemic passes, it will be likely that virtual events will play a substantially larger market share in how people will meet. In this way, virtual meetings are definitely productive and help boost the business of an enterprise using them. All the cost and effort put into bringing speakers and attendees together in the same place for a live event, can be spread out to a much larger audience at comparatively not much additional cost. We offer a variety of platform options to store your content indefinitely and keep you basking in that successful event afterglow. However. The major players are high-volume video steaming services and/or learning management systems. Previously, Corbin ran international citywide technology meetings for 18 years. Here we go: Create your own Professional workspace. As a general rule, virtual meetings tend to be more efficient as there is an acknowledgement that no one wants to stay online longer than they … But as more and more businesses look to save time and travel costs, mastering the art of the virtual meeting is becoming an essential skill. represent participants in high-definition and often life-size as if they were sitting across the conference table. Often times, the attendees would not come anyway due to cost or travel concerns. Similarly, if you have to acquire a new office building and just need to have a preview, you can also do this without traveling. They are less expensive than F2F with no room rental, catering, AV and travel costs. Also, who doesn’t feel closer to someone after seeing their cat or their child running behind them? We’re using our renowned event planning, creativity, and management skills to curate virtual meetings that aren’t just engaging, but downright experiential. In essence, the challenge for the event designer is making a satisfying, compelling event for two very different audiences. For the past 22 years, he has helped clients worldwide use technology to save time and improve productivity through his speaking, consulting and writing services. Several have found much larger audiences in doing so. 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